Invoices · Billing
Compliant invoices
without the spreadsheet.
Article 226-compliant documents generated from the data already in the model — numbered, VAT-correct and ready to send, with a record of what was billed and paid.
Measured, not estimated · EU-hosted · Read-only by default
- Issued42July
- Outstanding€1,2802 invoices
- Paid€6,540this month
- Avg. issue timeunder 1 minper invoice
| Item | Qty | Unit net | Net |
|---|---|---|---|
| Amber Candle · Large | 6 | €16.85 | €101.09 |
- Net
- €101.09
- VAT 19%
- €19.21
- Total
- €120.30
Numbering is sequential and gapless, the VAT rate is the one the order actually carried, and the figures are the order’s own — not retyped from it.
01 / The case for it
Every retyped figure is a figure that can be wrong.
Without it
An invoice assembled by hand from a dashboard is a second copy of numbers that already exist, with a second chance to be wrong and no way to trace which one is right. And in Europe an invoice that is missing a required field is not a document, it is a problem.
What Profflow does
Built from the model, not from a spreadsheet.
Client and line details are entered once; totals, tax and numbering come from the same figures the dashboard renders. The series is sequential with no gaps, which is the part that has to survive review.
02 / Worth understanding
Why an invoice is a compliance document
A gap in the numbering is a question from an auditor
Invoice numbers have to be sequential and unbroken. Generating them from the orders themselves, in the order the orders exist, means the sequence cannot develop a hole because somebody deleted a draft.
Article 226 is a list, and the list is not optional
The EU VAT Directive sets out what an invoice must carry: the date, a unique number, both parties’ details, the VAT identification number where it applies, the rate, the taxable amount and the tax. A document missing one of them is not a smaller document, it is not an invoice.
The invoice and the profit figure are the same data
Because both are built from the same order, the total on a customer’s invoice and the revenue in your month cannot disagree. Every product that keeps them in separate systems eventually finds out that they do.
03 / What it lets you do
What follows from getting Invoices right.
Article 226 fields
Every legally required field on a compliant EU invoice.
Sequential numbering
An audit-clean series with no gaps to explain.
Correct VAT breakdown
The right rate and split for the client and country.
Branded PDF
Your mark, generated and ready to send in one step.
Paid / overdue tracking
A record of what was billed and what has come in.
From data you already have
Lines and totals pulled from the model, not retyped.
04 / What it is built from
Invoices is assembled
from accounts you already run.
- 01Client details
- 02Line items
- 03VAT treatment
- 04Sequential numbering
- 05Payment status
- 06Store branding
- Article 226 fields
- Sequential numbering
- Correct VAT breakdown
- Branded PDF
05 / How it is worked out
From the account
to the figure on the screen.
- 01FillsClient and lines once — the rest comes from your account.
- 02GeneratesA branded, Article 226-compliant PDF.
- 03NumbersSequentially, so the series is audit-clean.
- 04TracksSent, paid and overdue in one place.
[ Asked of the figures ]
Is invoice #0042 compliant for a B2B EU client?
Yes — it carries the sequential number, both VAT IDs, the 22% breakdown and the Article 226 fields. It is ready to send as a branded PDF.
How Profflow reasons06 / How the figure is kept honest
The same four rules,
on every screen.
- Read-only, on every plan
Profflow observes the accounts it is connected to. It does not write an order, a price, a campaign or a payout back to any of them.
- Measured stays measured
A charge read from an account is labelled measured. Anything modelled — a forecast, a projection, a filled gap — is labelled as such on the screen it appears on.
- Every figure opens
Follow any number to the dated rows underneath it. A figure nobody can check is a figure nobody acts on.
- You approve
The product prepares a decision and shows the evidence. Nothing consequential happens until you say so.
About
Invoices.
Can’t find the answer to your question?
Contact us by clicking here.
They carry the Article 226 fields required for a valid EU invoice, including sequential numbering and the VAT breakdown.
Yes. Each is generated as a branded PDF, ready to send, with sent, paid and overdue tracked.
Client and line details are entered once; totals, VAT and numbering come from the model rather than being retyped.
Numbers are issued sequentially with no gaps, so the series holds up to review.
See Invoices on your own figures.
Article 226-compliant documents generated from the data already in the model — numbered, VAT-correct and ready to send, with a record of what was billed and paid.